Knowledgebase

A personalized email signature adds a professional touch to your communications. In this guide, we’ll walk you through the steps to set up your email signature in SOGo Webmail.

Step-by-Step Instructions

1. Log In to Your SOGo Webmail Account

1. Open your web browser and navigate to mail.ymoz.com.
2. Enter your email address and password, then click Login.

2. Access the Settings Panel

1. Once logged in, click on the Settings icon, usually located in the top-right corner of the screen.

3. Navigate to the Mail Settings

1. In the settings menu, select Mail from the options on the left-hand side.

4. Create or Edit Your Signature

1. Scroll down to the Signatures section.
2. Click Add Signature (or select an existing signature to edit).

5. Design Your Signature

1. Enter your details:
   • Name
   • Job Title
   • Company
   • Contact Information (e.g., phone number, website)
2. Format the text:
   • Use the toolbar to customize your signature. You can adjust the font style, size, and color.
   • Add hyperlinks to your website or social media profiles.
   • Include your company logo by uploading an image (if supported by your email configuration).

6. Set the Default Signature (Optional)

1. If you manage multiple email addresses or aliases, assign your new signature to the appropriate account:
   • Look for the Default Signature dropdown and select the signature you just created.
2. You can also assign different signatures to replies, forwarded messages, or specific accounts.

7. Save Your Changes

1. Once you're satisfied with your signature, click Save to confirm the changes.

Tips for a Professional Email Signature

• Keep it concise: Avoid overcrowding with unnecessary details.
• Stick to standard fonts: Choose easy-to-read fonts like Arial or Times New Roman.
• Use a logo or image sparingly: Ensure it doesn’t make the email size too large.
• Test your signature: Send yourself a test email to verify the formatting and links.

Troubleshooting

• Signature Not Appearing in Emails: Ensure the correct signature is selected as the default for your account.
• Formatting Issues: Try simplifying your signature or use plain text if rich formatting is problematic.
• Image Not Displaying: Verify that your image file is uploaded correctly and isn’t blocked by recipient email clients.

By following these steps, you can create a polished email signature that reflects your personal or professional brand.